Part Time Administrative Assistant

Company: Beacon Hill Staffing Group
Location: Boston
Posted on: February 2, 2025

Job Description:

Our client, a non-profit located in Boston, is seeking a Part Time Administrative Assistant to join their team for 2+ months. This role will total 3 days, 20 hours per week, and it is compensating $23-$24 an hour. Qualified and interested candidates are encouraged to apply today for immediate consideration!

Scroll down to find the complete details of the job offer, including experience required and associated duties and tasks.

Responsibilities:
Manage coordination and scheduling of meetings with internal and external stakeholders.
Manage all logistical aspects of leadership cohort programming sessions, including scheduling, ordering food, and all communication with attendees.
Systematize and project manage communication to key audiences on important items needing to be shared on a consistent basis.
Coordinate meeting materials with multiple stakeholders and presenters, including soliciting materials, organizing, and consolidating information, and reviewing for accuracy and consistency.
Maintain and update multiple databases (Maven and Airtable) to reflect and support volunteer pipeline needs.
Attend meetings/program sessions with responsibility for attendance, A/V support, speaker coordination and other needs as they arise.
Interact with senior leadership, board members, volunteers and cross-functional internal staff in a prompt, courteous, and accurate manner.
Support volunteer recognition efforts through awards processes and events; specifically, oversee managing nominations, internal staff selection meetings, and partnering with marketing team on communications.
Assist in implementing programming focused on cohort building and leadership learning initiatives.
Support departmental efforts to identify rising leaders ready for leadership engagement


Qualifications:
1-3 years of related office and/or non-profit or program experience
Higher education degree or administrative/business training preferred
Strong organizational skills and impeccable attention to detail
Ability to handle multiple priorities at one time, meeting deadlines while working across stakeholders
Excellent oral and written communication skills
High proficiency with Excel, Word, PowerPoint, Outlook, Zoom, and CRM databases, and ability to learn new systems and technology
Ability to take initiative, problem solve, and proactively move projects forward
Ability to author and accurately proofread documents and correspondence
Ability to maintain confidentiality
Desire to work in a fast-paced, creative, entrepreneurial environment


Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)

Keywords: Beacon Hill Staffing Group, Manchester , Part Time Administrative Assistant, Administration, Clerical , Boston, New Hampshire